5 pieces Information Technology advice for SMEs
All businesses, regardless of size, rely on Information Technology. It’s essential in productivity,
information sharing, and communication. Despite the importance of IT in business, many small to medium enterprises don’t use it to its highest advantage. This is quite understandable; it often has to do with a lack of understanding or training when it comes to IT. After all, there are so many options when it comes to software, hardware and other tech for your business that your head can get a little lost in it.
To help you keep your head above water when it comes to your business IT, we’ve put together a list of 5 essential pieces of advice that we recommend.
1. Back up your data
This is one of the most important things we recommend to all of our customers. It’s alarming how many companies there are that don’t back up their data. This means that if there is a major disruption to your computers, a virus for example, your files could be completely lost or encrypted in the case of the Cryptolocker virus.This can be devastating for any business. Always, always back up your data and then test the backups are working by doing a test restore.
2. Update your software regularly
As essential as backing up your data, updating your software on a regular basis is important when it comes to your business IT systems. Usually Microsoft Windows and other Microsoft programmes will automatically tell you when you are due an update. While you might be compelled to continually ignore these messages, we strongly suggest you don’t. Why? Because it can slow down your system and cause issues with documents thus costing more in time, efficiency and possibly even money.
3. If an email seems suspicious, it probably is
This might seem like common sense, but there are many people who, in good faith, open and email and click links that infest their servers and data, causing havoc to not only their computer, but the entire business’ system.
If you are unsure whether an email is legitimate, or potential spam, ask someone for their opinion. 9 times out of 10 your instinct will be right.
4. Avoid third party programmes
Often when you upgrade or download software, you will be asked if you want to download a third party add-on, a web browser search bar, for example. We normally advise our customers not to do this as they can cause complications, but also because they are often unnecessary and can slow down your system.
5. Don’t be afraid to update or change your system
A lot of SMEs are afraid to let go of the system they are using. Oftentimes it’s not even the owner of the company, but the employees who resist changing. This can leave your business missing out on the opportunity to improve efficiency, productivity and cost effectiveness.
Do you need to overhaul how you use IT in your business? Why not contact Enclave for expert assistance?