Office 365 Productivity Tips

By phennessy, Monday, 21st October 2019 | 0 comments
Filed under: Business.

We’ve been discussing with our engineering team how to ensure that you are getting the most out of your productivity suites. We decided the best place to start would be to let you in on some of our own secrets.  Here are a couple of features that we use to save time which are now included in Office 365.




You can use dictate in Microsoft Outlook,Word & PowerPoint instead of typing; here is how it works;

  1. Make sure your microphone is working. A headset with a built-in microphone will work best. You can use the microphone built into a laptop if the room is quiet.
  2. Right click the speaker icon on the bottom right of your desktop, from the recording tab select your default device.
  3. On the Home tab in word or in Outlook you will find the Dictate button.
  4. Wait for the red dot to appear and a sound to let you know that dictation has begun. 
  5. Start talking. As you talk, text appears on your screen.
  6. Speak clearly and conversationally. 
  7. There are a list of commands to delete or add punctuation here.
  8. If you make a mistake while dictating, move your cursor to the mistake and fix it with your keyboard




Explore your work patterns with Insights AKA “My Analytics” and learn ways to work smarter; improving your focus, wellbeing, network, and collaboration.
  1. Prepare for certain meeting conflicts, receive meeting preparation tips, and see who does not accept your meeting invitations.
  2. Book focus time to prepare for meetings and stay on track of work.
  3. See the emails you still need to read from important, high-priority contacts.
  4. See how many times you email colleagues after hours and understand your impact, helping your team achieve a healthy work-life balance.
  5. Implement "To-Do" reminders so you always stay on track of tasks, using data from your emails.
  6. Set up one-on-one meetings with certain contacts you may fall behind with.
You can watch this video to learn more or click on the Insights button on your Microsoft Outlook home tab to see how it works.

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